Registry office documents from the city archives

You can order historical entries on births, marriages and deaths that are no longer kept at the registry offices from the city archives.

Description

There have been registry offices in Bavaria since 1876. All births, marriages and deaths are recorded there. In addition to the certificate issued for the person concerned, there is also the original registry office entry, which remains at the registry office and is bound into books, provided with name registers and stored there.

Records of baptisms, marriages and deaths were created by the churches in the church registers or registers of births, marriages and deaths before 1876. These can be found for all Protestant-Lutheran parishes in the regional church archives in Nuremberg and for Catholic parishes in the respective diocesan archives. The archives of the Archdiocese of Munich and Freising are responsible for Munich.

Since 2009, the registry office registers have been handed over to the city archives, which keep the registers permanently, according to certain deadlines.

  • Birth registers: 110 years after the birth
  • Marriage register: 80 years after the marriage
  • Death register: 30 years after death

If you require a register entry for submission to an authority, it must be notarised. However, this notarisation is not valid indefinitely; in most cases it must not be older than 6 months. When ordering, please indicate whether the copy should be notarised.

If you have to submit a register entry to a foreign authority, the legalisation of the municipal archive is sometimes not sufficient and you will be asked to submit an international legalisation or apostille.

To do this, you must have the notarised register entry notarised again by a state authority. The government of Upper Bavaria is responsible for Munich. You can find more information on their website.

To obtain a birth, marriage and death certificate, the applicant must submit documents to the registry office. Some of these documents were not returned and can be found in the so-called collective files. In the case of birth entries, the documents were usually returned. In the case of marriage entries, the marriage licence file can be found in the collective files. The banns can contain the following documents:

  • Birth certificates
  • Marriage licence certificates
  • Certificates of citizenship
  • Documents relating to debts or convictions
  • Divorce decrees from previous marriages

In the case of death entries, the notification of death may be included in the collective files. If the death was reported verbally to the registry office, this may be missing.

The volumes with the register entries are not handed over by the registry office to the city archives on a daily basis, but at the end of the year. This usually takes place in February/March of the following year.

Each registry office hands them over to the archive of its municipality, i.e. in the Munich City Archive you will find the register entries of the four Munich registry offices that existed until 1992, as well as the register entries of the Munich-Pasing registry office.

Register volumes that were created in the incorporated suburbs up to the time of incorporation are also handed over to the Munich City Archives.

Prerequisites

To obtain a birth, marriage and death certificate, the applicant must submit documents to the registry office. Some of these documents were not returned and can be found in the so-called collective files.

Duration & Costs

Fees

The fees charged by the City Archive are calculated per time spent. These fees can be found in the city archive's fee regulations.

Currently, the costs amount to 35 euros per half hour of working time or part thereof and 1 euro per (certified) copy. Notarisation is not charged separately.

Payment methods available

Landeshauptstadt München

Direktorium
Stadtarchiv

Phone

Consultation hours

  • Mon 08:00 - 18:00
  • Tue 08:00 - 18:00
  • Wed 08:00 - 18:00
  • Thu 08:00 - 18:00
  • Fri Closed
    (Allerheiligen: Consultation hours may vary)
  • Sat Closed
  • Sun Closed

Postal address

Landeshauptstadt München
Direktorium
Stadtarchiv

Winzererstraße 68
80797 München

Fax: +49 89 233-30830

Address

Winzererstraße 68
80797 München

Open

  • Mon 10:00 - 18:00
    Telefonische Erreichbarkeit
  • Tue 10:00 - 18:00
    Telefonische Erreichbarkeit
  • Wed 10:00 - 13:00
  • Thu 10:00 - 18:00
    Telefonische Erreichbarkeit
  • Fri Closed
    (Allerheiligen: Opening hours may vary)
  • Sat Closed
  • Sun Closed

Related services

Notarisation of up to 20 documents

With an official notarisation, we confirm with our seal and signature that the copy we have made corresponds to the document you have submitted.

Registration certificate

If you are or were registered in Munich, you can apply for a written or electronic registration certificate from us.

Notarisation of up to 5 documents

With an official notarisation, we confirm with our seal and signature that the copy we have made corresponds to the document you have submitted.

Notarisation of signatures

You can have your signature notarised under a document if you have to submit it to an authority or a body with public duties.

Household certificate

The household certificate is an official confirmation of the registration data of your family members entered on the form.

Transmission block

You can use a transmission block to prevent your registration data from being passed on.

Information block

Under certain legal conditions, the registration authority may provide third parties with information from the population register (surname, first name, doctor's degree, address).

Registration information

Do you need information about a new address or other personal data? Then you must submit a written request.

Notarisation of more than 20 documents

With an official notarisation, we confirm with our seal and signature that the copy we have made corresponds to the document you have submitted.