All application documents must be submitted in DIN A 4 format. Please refrain from using bindings, folders, project folders, etc. Employees of the Cultural Department are not permitted to accept applications.

Each applicant can only submit one grant application per year as part of this call for applications.
The completed application form, a project description and a detailed calculation of the expected expenditure and income must be submitted.

The cost and financing plan must be meaningful. You are welcome to use our sample.
No imputed costs (e.g. own rent-free rooms, fictitious rents, depreciation) and expenses for which there is no legal obligation (e.g. tips, gifts, etc.) may be included.
Ongoing costs for office space, storage, rehearsal rooms and permanent or freelance staff can be recognised on a pro rata basis if they are related to the project.
In the case of co-operation with state or municipal institutions, their services must also be detailed in the calculation.

If an input tax deduction can be claimed for the measures applied for, only net amounts are to be included in the calculation. As we are not permitted to advise you on tax issues, please contact your tax advisor or the relevant tax office if you are unsure about your entitlement to deduct input tax.
So-called. Small businesses are not entitled to deduct input tax .

See: https://www.existenzgruender.de/DE/Gruendung-vorbereiten/Gruendungswissen/Steuern/Kleinunternehmerregelung/inhalt.html

• In order to be able to assess compliance with fee floors and minimum wages, the fees and personnel costs must be itemised.
  Please state the names of those involved, their function and the type of employment relationship and, where possible, indicate hourly or daily rates.
• Please ensure that the fees are fair and use the national recommendations as a guide.
• If you would like to pay the participating laypersons an expense allowance, please justify this (motivation, relevance) in the project description. However, the payment of an expense allowance is not a funding requirement.
  

• If you would like to purchase tangible assets (technology or similar) for the project from the grant applied for, you must justify this. Particularly in the case of tangible assets of over 800 euros, you must clearly explain the necessity and the connection to the project.
• At the end of the project, the Department of Culture is entitled to the return of tangible assets in excess of €800. Please contact us if you are not sure whether you can apply for funding for a particular purchase.

• Own funds are only genuine own cash contributions, i.e. cash that is securely available. If the total costs of the project are reduced and you declare your own funds, these own funds must be prioritised, i.e. used in the project before the funding from the Cultural Department and in full.
• Unpaid personal contributions/own funds do not have to be stated in the calculation. Unpaid personal contributions / own resources can be: contributions in kind without payment, free provision of space and equipment, etc. for which you do not pay anything and therefore have no supporting documents (invoices, receipts, etc.). However, you can describe such free own funds / own contributions in the project description and, if possible, also estimate the time or monetary value.
  

• Funding is also possible if you receive other funding for the project from third parties, i.e. from organisations other than the Department of Culture. This also applies to other funding from the City of Munich. In the calculation, you must present third-party funds in a comprehensible manner (if necessary by means of an explanation).
  
• If you are already receiving institutional funding as an applicant, a distinction must be made between this and permanent funding.
• You must state which grants and third-party funds from which organisations are planned and whether they have already been approved.
• If you have not yet received written approval for the third-party funding, you must explain how the shortfall will be made up or how the project realisation will change in the event of rejection.
  

due to different associations with the term "layperson", we would like to point out that the term does not have to be used in the acquisition of participants but can also be used in other ways.