Invoicing to the City of Munich

Please use only the following central receiving addresses and always include the routing ID (Leitweg-ID):

• Send digital invoices to the central email address: rechnung@muenchen.de

• Send payment reminders to the central email address: mahnung@muenchen.de

• Please send paper invoices to the City of Munich’s key account postcode as follows:

      Landeshauptstadt München
      Department / Division / Referat
      Unit / Section / Abtlg.
      80286 München

  If you do not know the routing ID (Leitweg-ID), please select the appropriate one from this following parent routing list: Routing ID List (übergeordnete Leitweg-ID)

Please note the new regulations coming into effect on January 1, 2027 regarding the submission of invoices, to ensure prompt processing of invoices and, consequently, payment by the LHM.

• Invoices and reminders must now be sent centrally to the LHM only (see recipient addresses). It is no longer possible to send them to individual departments and divisions.
• You must mark each invoice with a routing ID (Leitweg-ID).
• Only one invoice per dispatch unit (letter or email) is permitted.
• Collective invoices for multiple orders with different routing IDs (Leitweg-IDs) are not permitted.
• Please send your invoice always separately from the goods. The goods are usually sent directly to the relevant department, invoices centrally.
• You can no longer issue handwritten invoices.
• Each email sent to the central email address must contain exactly one file attachment.
• The email cover letter must not contain any important information. Only the email attachment – the invoice file – will be processed.
• Please send any supporting documents and attachments relating to the invoice directly with the invoice in a single file.
• The maximum file size for digital submission is 20 megabytes.
• You must include all mandatory information on the invoice in accordance with Section 14(4) and Section 14a of the Value Added Tax Act (Paragraph 14 Absatz 4 und Paragraph 14a Umsatzsteuergesetz), including for small-value invoices in accordance with Section 33 of the Value Added Tax Implementation Ordinance (Paragraph 33 Umsatzsteuer-Durchführungsverordnung).
• Please state the order number on the invoice.
• Please also note the additional contractual conditions of the City of Munich (ZV VOL).
• Please provide us with an email address so that we can contact you more quickly should we have any queries regarding invoices.
• Please observe the City of Munich’s general regulations on communication by email.

Please only use the department’s parent routing ID (Leitweg-ID) if you were not provided with a routing ID as part of the order.

• Baureferat
  general: 09162000-BAU000000-97
• Direktorium
  Geschäftsleitung: 09162000-DIR000000-42
  Revisionsamt: 09162000-REV900000-82
• Gesundheitsreferat
  Geschäftsleitung: 09162000-GSR000000-81
• IT-Referat
  Geschäftsleitung: 09162000-RIT000000-53
• Kommunalreferat
  Geschäftsleitung: 09162000-KOM220000-82
  Immobilienservice: 09162000-KOM800000-68
  Immobiliendienstleistungen: 09162000-KOM600000-26
  Immobilienmanagement: 09162000-KOM701000-54
  Geodatenservice: 09162000-KOM500000-05
  Bewertungsamt: 09162000-KOM310000-33
  Recht und Verwaltung: 09162000-KOM900000-89
  Forstverwaltung: 09162000-KOM400000-81
• Kreisverwaltungsreferat
  Geschäftsleitung: 09162000-KVR100000-46
  Branddirektion: 09162000-KVR200000-67
• Kulturreferat
  Referats-/Geschäftsleitung: 09162000-KUL000000-75
  NS-Dokumentationszentrum: 09162000-KUL200000-20
  Münchner Philharmoniker: 09162000-KUL300000-41
  Jüdisches Museum München: 09162000-KUL400000-62
  Valentin-Karlstadt-Museum: 09162000-KUL500000-83
  Münchner Stadtmuseum: 09162000-KUL600000-07
  Lenbachhaus: 09162000-KUL700000-28
  Münchner Stadtbibliotheken: 09162000-KUL800000-49
  Museum Villa Stuck: 09162000-KUL900000-70
• Mobilitätsreferat
  Geschäftsleitung: 09162000-MOR000000-74
• Personal- und Organisationsreferat
  Geschäftsleitung: 09162000-POR000000-21
• Referat für Arbeit und Wirtschaft
  Geschäftsleitung: 09162000-RAW000000-08
• Referat für Bildung und Sport
  Geschäftsleitung: 09162000-RBS000000-89
  KITA-Geschäftstelle: 09162000-RBS511100-68
• Referat für Klima und Umwelt
  Geschäftsleitung: 09162000-RKU000000-68
• Referat für Stadtplanung und Bauordnung
  Geschäftsleitung: 09162000-PLA089000-34
• Sozialreferat
  Geschäftsleitung: 09162000-SOZ200000-41
• Stadtkämmerei
  Geschäftsleitung: 09162000-SKA000000-86

Overview of the parent routing IDs

An e-invoice is defined as a document used to invoice for goods and services that is issued, transmitted and received in a structured electronic format. This enables automatic and electronic processing

The City of Munich adheres to the European Union’s CEN 16931 standard and the decision of the IT Planning Council of June 2017. It therefore accepts e-invoices, regardless of the invoice amount, in the form of XRechnung or, alternatively, ZUGFeRD in the currently valid version.

XRechnung

XRechnung is the national standard for electronic invoicing to public authorities. An invoice complies with the XRechnung standard if it is issued, transmitted and received in a structured XML format containing the required information elements.

LHM extracts key information from the following business terms (BT) of the XRechnung:

• BT-1 = Invoice number
• BT-2 = Invoice date
• BT-10 = Route ID (Leitweg-ID)
• BT-13 = Order number / project number

• BT-18 = Place of service (property description to which the invoice refers)

• BT-31 = Seller’s VAT ID number

• BT-72 = Actual delivery date
• BT-73 = Service start date
• BT-74 = Service end date
• BT-128 = Place of service (property description to which the invoice line item refers)

Please ensure that, when generating an e-invoice, you comply with the standards set by the Coordination Office for IT Standards:
Further information on XRechnung

ZuGFeRD

ZuGFeRD: Central User Guide for the German Electronic Invoicing Forum
This electronic invoice format is a standard German format for the electronic exchange of documents between businesses, public authorities and consumers. It embeds structured invoice data in XML format within a PDF document.
Further information on ZuGFeRD

You can also send your invoice to the LHM as an unstructured PDF.

The following PDF documents are not permitted, as they cannot be processed:

• PDF files containing a photograph of the relevant invoice
• PDF files with embedded PDFs or other files (except structured invoice data in XML format; ZuGFeRD)
• Zipped files
  Note: For invoices with many pages, it is best to use the XML format.
• No files will be downloaded from portals, nor will any links be clicked.

You may continue to issue your invoice in paper form and send it to the LHM’s central reception address, using the corporate postcode 80286 München.

Handwritten invoices will no longer be accepted, as they cannot be scanned.

Due to legal requirements, LHM has been obliged to ensure the receipt and processing of electronic invoices since 2020. In order to improve the existing solution and to centralise the invoice processing procedure, the process is being overhauled, thereby also simplifying matters for you as a supplier.

Our aim is to ensure that invoices are processed and payments made on time, and to reduce the number of reminders issued.

An electronic invoice is defined as a document used to invoice for goods and services that is issued, transmitted and received in a structured electronic format. This enables automatic and electronic processing.

You can send your invoice as an e-invoice, as a PDF or in paper form. Word, Excel, zip-files and similar cannot be read by the system.

The e-invoice formats XRechnung and ZuGFeRD are accepted.

Further information on envoice formats

XRechnung is the national standard for electronic invoicing to public authorities. An invoice complies with the XRechnung standard if it is issued, transmitted and received in a structured XML format containing the required information elements.

Further information on XRechnung

ZuGFeRD

ZuGFeRD: Central User Guide for the German Electronic Invoicing Forum
This electronic invoicing format is a standardised German format for the electronic exchange of documents between businesses, public authorities and consumers. It embeds structured invoice data in XML format within a PDF document.

Further information on ZuGFeRD

Send your invoices centrally.
During the transition period you can continue to send your invoices to the relevant department as usual; but invoices already received centrally will be forwarded as well internally to the correct recipients within the City of Munich. 

• Please send invoices by email to rechnung@muenchen.de .

• Please address paper invoices to the key account postcode: 80286 München

Further information on central receiving addresses

Only during the transition period, you may send your invoices to the relevant department or administrative office. However, invoices received centrally will also be forwarded internally to the correct departments. From January 2027, all invoices, together with supporting and accompanying documentation in one file, must be sent to one of the two central offices.

Send your invoice to the central address rechnung@muenchen.de. During the transition period you can still send your invoice directly to your case handler.

No.

We recommend that you use electronic invoice formats to ensure faster invoice processing and payment.

Please send your e-invoice by email to: rechnung@muenchen.de.

The existing invoicing portal is no longer available to you.

Yes.

Please send these separately from your goods to Landeshauptstadt München, postcode 80286 München.

Further information on central receiving addresses

No.

You can only send each invoice separately using the assigned routing ID.

Your invoice must contain all the mandatory details specified in Section 14(4) and Section 14(14a) of the Value Added Tax Act (Paragraph 14 Absatz 4 und Paragraph 14 Absatz 14a Umsatzsteuergesetz).

This also applies to small-value invoices in accordance with Section 33 of the Value Added Tax Implementation Ordinance (Paragraph 33 Umsatzsteuer-Durchführungsverordnung).

The date of supply is a mandatory legal requirement under Section 14 and must appear on every outgoing invoice. Please enter the date in the following format: DD.MM.YYYY

In addition to the mandatory routing ID (Leitweg-ID), please also include the order number.

To ensure payments go through smoothly, please provide valid and legible bank details. A QR code, for example, cannot be processed.

Additional Terms and Conditions of LHM

Yes.

In addition to the mandatory routing ID (Leitweg-ID), please also include the order number.

No.

The email to which the PDF or e-invoice is attached is not read. Only the information contained in the invoice document is processed.

You have already sent your invoice and now wish to submit supporting documents.

Please send these marked with your invoice number directly to the ordering department, not to the central reception address. The relevant department within the division will link them to the invoice using your invoice number.

Please send your certificate of exemption separately and directly to: kfb.kasse.ska@muenchen.de

Please send payment reminders 

• by email to mahnung@muenchen.de
• by post to postcode 80286 München

During the transition period, you may still send payment reminders and demands for payment to your case officer in the department.

Please send a separate email or letter for each transaction.

It is not permitted to combine several payment reminders or demands for payment into a single email or letter.

In all other respects, the requirements defined for e-invoices and PDF invoices apply.

The routing ID (routing identification number) is a unique identifier that ensures your invoice is automatically assigned and forwarded to the relevant department within the city administration for processing.

The routing ID (Leitweg-ID) follows a standardised system established nationwide. It consists of an official local authority code, the internal municipal routing code used to assign the invoice during the invoice processing procedure, and a check digit.

You will find the correct routing ID (Leitweg-ID) on your order form for the relevant goods or services.

If you do not know the routing ID, please enquire with the requesting department. If you are unable to find a routing ID, please use the parent routing ID (übergeordnete Leitweg-IDs) of the relevant department from the list below.

Overview of the parent routing IDs (PDF)

Yes.

Invoices or reminders without a routing ID (Leitweg-ID) can only be allocated at considerable extra time, which may lead to delays in invoice processing.

The routing ID is used to uniquely identify organisational units within the public administration. The inclusion of the routing ID in field BT-10 has been defined as standard in the XRechnung format and is read by the City of Munich at this point.

Please enter the routing ID (Leitweg-ID) in field BT-10.